Outlook 2016: Download and Install the Latest Version of Outlook
- phuncforheipisteda
- Aug 2, 2023
- 13 min read
How to Download Outlook 2016 for Windows and Mac
Outlook 2016 is a powerful and versatile email client that allows you to manage your emails, contacts, calendars, tasks, and more. Whether you use it for personal or professional purposes, Outlook 2016 can help you stay organized, connected, and productive. In this article, we will show you how to download Outlook 2016 for Windows and Mac, as well as how to access Outlook on the web and mobile devices.
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What is Outlook 2016 and why you need it
Outlook 2016 is the latest version of Microsoft's popular email application that is part of the Office suite. It is compatible with most email services, such as Gmail, Yahoo, Hotmail, iCloud, Exchange, and more. It also integrates with other Office apps, such as Word, Excel, PowerPoint, OneNote, and Skype. With Outlook 2016, you can:
Send, receive, and manage your emails with advanced features such as focused inbox, clutter, rules, categories, signatures, encryption, and attachments.
Schedule and manage your appointments, meetings, events, reminders, and tasks with a powerful calendar that syncs with other calendars and apps.
Store and organize your contacts with a comprehensive address book that lets you create groups, import contacts, add photos, and link social media accounts.
Search and find anything in your inbox, calendar, contacts, or tasks with a fast and smart search engine that learns from your behavior.
Collaborate and communicate with your colleagues or friends with instant messaging, voice calls, video calls, screen sharing, and online meetings.
The benefits of using Outlook 2016 for email and calendar management
Outlook 2016 is more than just an email client. It is also a powerful tool for managing your time, tasks, and projects. Here are some of the benefits of using Outlook 2016 for email and calendar management:
You can access all your email accounts in one place without switching between different apps or browsers.
You can organize your emails by folders, labels, flags, or priority to keep track of what's important.
You can automate your email workflow with rules that move, delete, forward, or reply to messages based on certain criteria.
You can protect your privacy and security with features such as spam filtering, phishing detection, junk email reporting, password protection, and encryption.
You can create and edit professional-looking emails with rich formatting options such as fonts, colors, images, tables, charts, shapes, icons, emojis, and more.
You can easily add attachments from your computer or cloud storage services such as OneDrive or Dropbox.
You can view and edit Office documents directly from your email without opening another app.
You can sync your calendar with other calendars such as Google Calendar or iCloud Calendar to see all your events in one place.
You can create and join online meetings with Skype integration that lets you chat, call, or video conference with anyone.
You can set reminders and alerts for your events or tasks to never miss a deadline or appointment.
You can share your calendar with others to coordinate schedules or invite them to events.
The differences between Outlook 2016 and other versions of Outlook
Outlook 2016 is the most recent version of Outlook that was released in September 2015 as part of the Office 2016 suite. It is available for Windows and Mac computers, as well as for iOS and Android devices. Outlook 2016 has some new features and improvements over the previous versions of Outlook, such as:
A new colorful theme that matches the Office 2016 apps.
A new focused inbox that separates your important emails from the rest.
A new clutter feature that moves low-priority emails to a separate folder.
A new tell me feature that helps you find commands or options quickly.
A new smart lookup feature that lets you search the web for information without leaving Outlook.
A new groups feature that lets you create and join online groups to share messages, files, and calendars.
A new attachments feature that lets you attach files from OneDrive or other cloud services without downloading them.
Improved performance and stability.
However, Outlook 2016 also has some limitations and drawbacks compared to other versions of Outlook, such as:
It does not support some older email protocols such as POP3 or IMAP.
It does not support some older email encryption methods such as S/MIME or PGP.
It does not support some older email features such as stationery, backgrounds, or themes.
It does not support some older calendar features such as publishing or subscribing to internet calendars.
It does not support some older contact features such as importing or exporting vCards or CSV files.
It does not support some older task features such as assigning tasks to others or tracking progress.
It does not support some older add-ins or extensions that are not compatible with Office 2016.
How to download Outlook 2016 for Windows
If you want to download Outlook 2016 for Windows, you have two options: you can either buy it as a standalone product or as part of the Office 365 subscription service. Here are the steps to download Outlook 2016 for Windows:
The requirements and steps to install Outlook 2016 for Windows
Before you download Outlook 2016 for Windows, you need to make sure that your computer meets the minimum system requirements, which are:
Operating system: Windows 7 or later
Processor: 1 GHz or faster
Memory: 2 GB RAM or more
Hard disk space: 3 GB or more
Display: 1024 x 768 resolution or higher
Internet connection: Required for activation and updates
To install Outlook 2016 for Windows, follow these steps:
If you bought Outlook 2016 as a standalone product, go to and sign in with your Microsoft account.
Select your language and region preferences and click Next.
Click Install to download the setup file. You can choose between the 32-bit or 64-bit version depending on your computer's architecture.
Run the setup file and follow the instructions on the screen. You may need to enter your Microsoft account credentials again or accept the license agreement.
Wait for the installation to complete. You may need to restart your computer after the installation.
How to activate and update Outlook 2016 for Windows
To activate Outlook 2016 for Windows, you need to have a valid product key or an active Office 365 subscription. To activate Outlook 2016 for Windows, follow these steps:
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Open Outlook 2016 and click Activate on the pop-up window. If you don't see the pop-up window, go to File > Account > Product Information > Activate Product.
Enter your product key or sign in with your Microsoft account that is associated with your Office 365 subscription.
Follow the instructions on the screen to complete the activation process. You may need to verify your email address or phone number.
To update Outlook 2016 for Windows, you need to have an internet connection and a valid license. To update Outlook 2016 for Windows, follow these steps:
Go to File > Account > Update Options > Update Now. If you don't see the Update Options button, go to File > Account > Product Information > Office Updates.
Wait for the update to download and install. You may need to restart your computer after the update.
Open Outlook 2016 and check if the update was successful. You can see the version number and build number in File > Account > Product Information.
How to customize and use Outlook 2016 for Windows
Outlook 2016 for Windows offers many options and features to customize and use it according to your preferences and needs. Here are some of the things you can do to customize and use Outlook 2016 for Windows:
You can change the appearance and layout of Outlook 2016 by choosing a different theme, color, font, or view. You can also customize the ribbon, the quick access toolbar, and the status bar.
You can add or remove accounts from Outlook 2016 by going to File > Account Settings > Account Settings. You can also change the settings of each account, such as the server, the password, the delivery, or the signature.
You can create and manage folders, labels, flags, or categories to organize your emails. You can also create rules to automate your email actions, such as moving, deleting, forwarding, or replying to messages.
You can create and edit contacts, groups, or distribution lists to store and organize your contacts. You can also import or export contacts from other sources, such as Gmail, Yahoo, or Outlook.com.
You can create and manage appointments, meetings, events, reminders, or tasks to schedule and manage your time. You can also share your calendar with others or subscribe to other calendars.
You can use the search box or the search tools tab to find anything in your Outlook 2016 data. You can also use filters, operators, or keywords to refine your search results.
You can use the send/receive tab or the sync button to sync your Outlook 2016 data with your email server or cloud service. You can also set up automatic or manual sync options.
You can use the file tab or the attach file button to attach files to your emails. You can also use the insert tab or the insert button to insert images, tables, charts, shapes, icons, emojis, or other elements to your emails.
You can use the home tab or the new items button to create new emails, contacts, appointments, meetings, tasks, or notes. You can also use the reply, reply all, forward, or delete buttons to manage your existing emails.
You can use the review tab or the spelling and grammar button to check and correct your spelling and grammar errors. You can also use the translate button to translate your emails to other languages.
How to download Outlook 2016 for Mac
If you want to download Outlook 2016 for Mac, you have two options: you can either buy it as a standalone product or as part of the Office 365 subscription service. Here are the steps to download Outlook 2016 for Mac:
The requirements and steps to install Outlook 2016 for Mac
Before you download Outlook 2016 for Mac, you need to make sure that your computer meets the minimum system requirements, which are:
Operating system: Mac OS X 10.10 or later
Processor: Intel processor
Memory: 4 GB RAM or more
Hard disk space: 6 GB or more
Display: 1280 x 800 resolution or higher
Internet connection: Required for activation and updates
To install Outlook 2016 for Mac, follow these steps:
If you bought Outlook 2016 as a standalone product, go to and sign in with your Microsoft account.
Select your language and region preferences and click Next.
Click Install to download the setup file. The file will be saved in your Downloads folder.
Open the setup file and drag the Office icon to the Applications folder.
Open the Applications folder and double-click on Outlook icon.
Follow the instructions on the screen. You may need to enter your Microsoft account credentials again or accept the license agreement.
Wait for the installation to complete. How to activate and update Outlook 2016 for Mac
To activate Outlook 2016 for Mac, you need to have a valid product key or an active Office 365 subscription. To activate Outlook 2016 for Mac, follow these steps:
Open Outlook 2016 and click Activate on the pop-up window. If you don't see the pop-up window, go to Outlook > Preferences > Account > Product Information > Activate Product.
Enter your product key or sign in with your Microsoft account that is associated with your Office 365 subscription.
Follow the instructions on the screen to complete the activation process. You may need to verify your email address or phone number.
To update Outlook 2016 for Mac, you need to have an internet connection and a valid license. To update Outlook 2016 for Mac, follow these steps:
Go to Help > Check for Updates. If you don't see the Check for Updates option, go to and download the Microsoft AutoUpdate tool.
Run the Microsoft AutoUpdate tool and click Check for Updates.
Select the updates you want to install and click Install.
Wait for the update to download and install. You may need to restart your computer after the update.
Open Outlook 2016 and check if the update was successful. You can see the version number and build number in Outlook > About Outlook.
How to customize and use Outlook 2016 for Mac
Outlook 2016 for Mac offers many options and features to customize and use it according to your preferences and needs. Here are some of the things you can do to customize and use Outlook 2016 for Mac:
You can change the appearance and layout of Outlook 2016 by choosing a different theme, color, font, or view. You can also customize the toolbar, the sidebar, and the status bar.
You can add or remove accounts from Outlook 2016 by going to Outlook > Preferences > Accounts. You can also change the settings of each account, such as the server, the password, the delivery, or the signature.
You can create and manage folders, labels, flags, or categories to organize your emails. You can also create rules to automate your email actions, such as moving, deleting, forwarding, or replying to messages.
You can create and edit contacts, groups, or distribution lists to store and organize your contacts. You can also import or export contacts from other sources, such as Gmail, Yahoo, or Outlook.com.
You can create and manage appointments, meetings, events, reminders, or tasks to schedule and manage your time. You can also share your calendar with others or subscribe to other calendars.
You can use the search box or the search tab to find anything in your Outlook 2016 data. You can also use filters, operators, or keywords to refine your search results.
You can use the send/receive tab or the sync button to sync your Outlook 2016 data with your email server or cloud service. You can also set up automatic or manual sync options.
You can use the file tab or the attach file button to attach files to your emails. You can also use the insert tab or the insert button to insert images, tables, charts, shapes, icons, emojis, or other elements to your emails.
You can use the home tab or the new items button to create new emails, contacts, appointments, meetings, tasks, or notes. You can also use the reply, reply all, forward, or delete buttons to manage your existing emails.
You can use the tools tab or the spelling and grammar button to check and correct your spelling and grammar errors. You can also use the translate button to translate your emails to other languages.
How to access Outlook on the web and mobile devices
If you don't have access to Outlook 2016 on your computer or you want to access your emails from anywhere, you can use Outlook on the web or on your mobile devices. Here are some of the ways you can access Outlook on the web and mobile devices:
The features and advantages of using Outlook on the web
Outlook on the web is a web-based version of Outlook that you can access from any browser. It has most of the features and functions of Outlook 2016 but with some differences and limitations. Some of the features and advantages of using Outlook on the web are:
You can access your emails from any device that has an internet connection and a browser. You don't need to install or update anything on your device.
You can use the same email address and password that you use for Outlook 2016 or Office 365 to sign in to Outlook on the web.
You can use the same folders, labels, flags, categories, rules, contacts, calendars, tasks, and notes that you use in Outlook 2016 or Office 365.
You can use the same themes, colors, fonts, and views that you use in Outlook 2016 or Office 365.
You can use the same attachments, images, tables, charts, shapes, icons, emojis, and other elements that you use in Outlook 2016 or Office 365.
You can use the same spelling and grammar check, translate, and search tools that you use in Outlook 2016 or Office 365.
You can use the same Skype integration that lets you chat, call, or video conference with anyone from your email.
You can use some additional features that are not available in Outlook 2016 or Office 365, such as dark mode, sweep, pin, archive, undo send, and more.
How to download and use Outlook for iOS and Android
Outlook for iOS and Android is a mobile app that lets you access your emails from your smartphone or tablet. It has some of the features and functions of Outlook 2016 but with some differences and limitations. Some of the features and advantages of using Outlook for iOS and Android are:
You can download the app for free from the App Store or Google Play Store.
You can add multiple email accounts from different providers such as Gmail, Yahoo, Hotmail, iCloud, Exchange, and more.
You can sync your contacts, calendars, tasks, and notes with your email accounts.
You can organize your emails by folders, labels, flags, or categories. You can also swipe to delete, archive, schedule, or mark as read your emails.
You can create and edit professional-looking emails with rich formatting options such as fonts, colors, images, tables, charts, shapes, icons, emojis, and more.
You can easily add attachments from your device or cloud storage services such as OneDrive or Dropbox.
You can view and edit Office documents directly from your email without opening another app.
You can use the focused inbox that separates your important emails from the rest.
You can use the calendar widget that shows your upcoming events on your home screen.
You can use the search box or the search tab to find anything in your Outlook data. You can also use filters or keywords to refine your search results.
You can use the send/receive tab or the sync button to sync your Outlook data with your email server or cloud service. You can also set up automatic or manual sync options.
You can use the Skype integration that lets you chat, call, or video conference with anyone from your email.
Conclusion and FAQs
Outlook 2016 is a great email client that can help you manage your emails, contacts, calendars, tasks, and more. Whether you use it for personal or professional purposes, Outlook 2016 can help you stay organized, connected, and productive. You can download Outlook 2016 for Windows or Mac as a standalone product or as part of the Office 365 subscription service. You can also access Outlook on the web or on your mobile devices with Outlook for iOS and Android. We hope this article has helped you learn how to download Outlook 2016 and how to use its features and functions. If you have any questions or feedback about Outlook 2016, please feel free to contact us or leave a comment below. Thank you for reading!
Here are some frequently asked questions about Outlook 2016:
QuestionAnswer
How much does Outlook 2016 cost?Outlook 2016 costs $109.99 as a standalone product for Windows or Mac. You can also get it as part of the Office 365 subscription service for $69.99 per year for personal use or $99.99 per year for home use. You can also get a free trial of Office 365 for one month.
How do I update my Outlook 2016 license?If you bought Outlook 2016 as a standalone product with a product key, you need to renew your license every year by purchasing a new product key. If you bought Outlook 2016 as part of Office 365 Outlook 2016 emails by going to File > Options > Mail > Signatures. You can create a new signature or edit an existing one. You can also choose when to add your signature to your emails, such as for new messages, replies, or forwards. You can also insert your signature manually by clicking on the signature button in the message tab.
How do I sync my Outlook 2016 contacts with my phone?You can sync your Outlook 2016 contacts with your phone by using the Outlook app for iOS or Android. You can download the app for free from the App Store or Google Play Store. You can also sync your Outlook 2016 contacts with your phone by using a third-party app or service, such as iCloud, Google Contacts, or Microsoft Exchange.
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